Email Best Practices 2.0

Keep explained

When you set the Kept status for an email, you can’t delete it – the Delete command simply ignores it. The only way you can delete a Kept email is to remove the Kept status first.

I use it for “please keep this email” type emails like product license keys and registration information.

Using Keep

To set Keep	Highlight one or more emails and choose Keep on the right-click menu (or press Ctrl+K)
To remove Keep	Choose Remove Keep on the right-click menu (no hotkey is available)
To tell how an email is ‘kept’	A symbol will appear in the NEO Keep column in List View.
See all your ‘kept’ emails together	Click the Status tab and select the Kept folder.

Using Keep to set keepers in Bulk Mail

I never find time to read all my bulk mail, but sometimes when I’m busy I see a bulk email that I definitely want to read sometime.

Let’s look at my Juump bulk mail folder (Juump is a social networking app for connecting tennis partners).

Here are the emails in my Juump folder. Notice that two are Kept:

And here’s the time-saving part. If I want to delete everything from the folder (which often happens when I’m busy) but keep the “kept” emails I simply:

   (1)  Press Ctrl+A to select all emails      (2)  Hit Delete.

… and I’m left with just my ‘kept’ emails:

Tips in the NEO series are about Nelson Email Organizer, the original and best automatic email organizer available today. We often recommend it to clients who deal with high volumes of daily email.