HOW TO COPY & PASTE WITHOUT IT HIJACKING YOUR FORMATTING – Outlook Tip #4
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Outlook preserves the formatting of the source when pasting into an email. It’s not the best default for email … but you can change it.
A common example In confirming a phone meeting in an email reply I usually copy the phone number from my customer’s email signature, paste it into the message, and continue typing: Arrgh! Then I have to use Format Painter to get it back to normal. With emails, in all but a few cases, I want to preserve my formatting. How to change the default in Outlook 2007 In Outlook 2007 you can change the default. When you have an email open in the Email Editor, press Alt+f then click Editor Options. Click the Advanced tab on the left, then scroll down to Cut, copy and paste section. Here are the settings I use: I don’t believe there is a way to set the defaults in Outlook 2003. How to override the default in Outlook 2003 or 2007 In any case, you can always manually control whether to paste with or without formatting using the Paste Special command. Find Paste Special on your Edit menu/Clipboard panel, or just press Ctrl+Alt+v and choose Formatted Text or Unformatted Text. |
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